10 Steps to Running a Resuscitation Academy Network Event
Source Venue and Set Dates
- Venue needs to allow for maximum of 40 guests.
- There also needs to be space in the room for CPR demonstrations.
- Simple audio-visual requirements – including a projector, screen and possibly a microphone (not essential – but ensure that speakers can be heard).
It is important to identify people who you believe have the responsibility and authority to implement change.
- Clinical Directors
- Operations Directors
- Education Directors
Invitations and regular communication
- Send invitation with the overall program and definition of the scope for the Academy to the above target audience (and their CEO/Commissioner/Chief) or send the invitation to the CEO/Commissioner/Chief and ask them to assign the relevant participants from their organization. Consider sending preliminary list of participants from similar organizations to help identifying the relevant delegates.
- Send regular updates to your target audience.
Develop a Program
- It is important to follow the Seattle RA/Global Resuscitation Academy program and 10 steps very closely and apply it to the best of your ability, to your program. It is critical not stray from its core teachings. The materials provided have been developed over the course of several years, and have proven to be effective in conducting this academy.
- Please refer to the resources on the RAF website that support the curriculum.
It is important to build in discussion time for each of the following segments of the academy:
- After each lecture
- During lunch
- At the end of the day
- During and especially after the practical portion of High Performance CPR
It is important to build in ‘discussion time’ to each step and time to define RA implementation projects as well as networking among the participants. Asking the organizations to fill out the RA System Assessment Tool and presenting it at the event can create an opportunity to bench mark the organizations and discuss possible points of development for the organizations.
If possible consider gathering for a social dinner and event in the evening. This is very popular, and an effective tool to network.
- Presenters need to be RA Alumni (perhaps only exception would be a local, technical expert as a presenter for one of the steps).
- It is helpful to have telephone meetings with the RAF organization to plan the first event. A local Steering Committee can be established to ensure relevance of the presenters and program. Presenters can be provided with the RA Seattle Youtube link to their topic for use during the RA Network event. (as shown in the example ‘Program for Presenters’).
- Provide presenters with a PowerPoint template to use for a consistent event (primarily the cover slide for each presenter)
- Develop a form for quick and easy registration by delegates. It is helpful if this form exports into an excel spreadsheet.
Information for Delegates
Remember to send delegates and presenters important information such as:
- Venue – name and address
- Room being used within the venue
- Accommodation options
- Transport options from local airport (if applicable)
- Contact details for queries etc.
- Documents for preparation with link to e.g. http://www.resuscitationacademy.org/
- Template to describe the local RA implementation projects
Program for Delegates
- Send delegates the RA Network program well before the event.
- Refer to examples provided by the RA.
- Encourage the participants to be active on social media during the academy and provide them with relevant suggestions for hash tags.
- Consider making a group photo of the RA participants and documenting the event by photos during the day.
Before Your Event
- Ensure room set-up is adequate
- Ensure all AV and equipment as e.g. mannequins are working
- Ensure presentations are loaded beforehand
- Ensure you have copied any printed material/handouts prior to session
- If you have name tags/lanyards ensure they are laid out at a registration desk for easy access
- Ensure catering is ordered for morning tea/lunch/afternoon tea
- Consider a press release about the RA event to create public awareness and possibly political and governmental interest of the activities.
- Have a spare manikin if possible, in the event one becomes inoperable.
**It is critical to have someone on hand during the practical portion of HP CPR to be able to troubleshoot issues with the manikins. They are computers, and are guaranteed to have issues!
- Ensure you incorporate an evaluation survey at the end of your RA Network event. Then, distribute the evaluations to the RA faculty and instructors so they can review raw feedback on their performances.
- Refer to examples provided by the RAF.